Posts Tagged ‘School’

How will you pay for and sustain this type of project?

Important note -I am not just talking about  the first year but how to continue to provide devices and support for the future and beyond.

When we first started talking about funding for this project 2 yrs ago I was asked by administration at lunch one day, what do your think a 1:1 project would cost for A K-12 deployment. My response was well thats a loaded question. I started thinking about infrastructure, devices , support models, any how our technology department would be turned upside down. I answered with 1.25 to 1.5 million. I told them this was a logical guess b/c not fully knowing what devices we were going to use and what type of upgrades our infrastructure needed. I based this on some quotes I had for laptops multiplied by our enrollment and adding 10% for spares and growth. Everything else was a logical guess. This was all I could do at that time. I couldn’t tell weather their reaction was good or bad. I answered the question, maybe I shouldn’t have.

We started by using some grant money to start a study on one to one and get some of our questions answered by visiting other schools that have a successful one to one programs .  We visited and talked to about 3 to 5 school corps around the state of Indiana. We discussed their project details with the school administration, teachers, and students at these schools. It was a very enjoyable experience getting to see schools with this kind of technology. The best advice we received was that you need to get the school corp to buy into this with additional funding outside of a normal technology budget. Most if not all technology budgets at least in public schools  cannot afford to start or sustain a project of this size. (Just a note, the best guess I gave our admin was an outright purchase of equipment.)  . I think it is reasonable to assume that a technology budget should be able to maintain services like software licensing, internet/wan connections and server systems. You also need the support of your administration including the schoolboard. They will be your anchor in your funding formula. There also needs to be extensive discussions with parents and teachers b/c they will be effected as well, this is a technology lifestyle change. Teachers will have additional training and need time for that. (time is money) Plus parents will see changes in textbook fees and expectations for their children . Some schools made their schoolboard meetings a one to one style for meeting agendas and notes. Once the school board was using this new technology and understanding the benefits it was much easier to request funding b/c they understand why this was needed. I thought this was a great idea, and believe it or not we didn’t do this for our own reasons that I will not get into.

One thing when it comes to funding of any kind is to be very cautious of is one time grants. Don’t get me wrong they are a great way for funding but its only temporary money. Imagine someone giving everyone in your local town a new laptop and internet(paid for by the grant). This is only good for as long as the device is new and works well. You are told this is a one time deal and there will be no replacement for these devices or internet connection in 5 yrs. So what happens in the 5 years. All devices are old outdated or broken and there is no internet. Now, if you used this grant and had a plan to maintain and replace these devices and keep the internet service going after the grant ran out that would be ok. I have just seen too many times when a government project was funded with a grant and never maintained after the initial project.  Grants are not bad they just need to be used with caution and future thought for funding after they have been exhausted.

In our specific situation our superintendent and school board setup a bond for our initial equipment and infrastructure overhaul . After the initial purchase and a year has went by ,some textbook funding can be allocated to the project. Each year more and more money can be used from textbook funds to pay for the devices. In our situation textbooks will not be purchased and the administrators and staff will use older textbook information and the internet to create a digital textbook customized towards  our specific curriculum (Common Core). Keep in mind I don’t know alot about school budgets, bonds and how to move money around , I am really focused on the technology side of things,  plus thats what I get paid to do. We also stay out of the curriculum part as well.

Here is what we decided to do.

  • Lease student and staff hardware for 4 yrs. (9-12 students, all staff  in 2 separate leases) We will own the devices and trade them in for credit towards the new devices in 4 years. This was simpler and more cost effective. There are other leasing options  but this is what fit our situation best.
  • All other items were payed from the technology bond. (Labor, Infrastructure, other misc items
  • Professional Development was added to the lease.

I havent see the final numbers but I think we spent less than 500k on the first year for our infrastructure, devices, training, and software.  Remember this was with a lease for devices for the 1st year, the lease payment will occur each year. Plus all the infrastructure upgrades, Servers, Network hardware, cabling, and wireless will have to be evaluated every 3 to 5 yrs to be sure they can perform as needed.

This is in a nutshell how we started our Schools fundung for One to One project.

Stay Tuned for Part 3 – Will your technology infrastructure handle this project for the next 3-5 yrs? (Servers , Network, Wireless, Internet Bandwidth, Webfilter, Firewall,etc)


What is one to one computing?

See this Link –

one to one

Some history and information before we get started.

I’m going to start a blog series on a project I have been privileged to be a part of. I currently work for a public K12 school corporation in Indiana as a head network administrator, but lets be real here I deal with everything that plugs into the wall on a day to day basis. This is not by choice but by necessity b/c public schools are really under funded.  This causes a variety of issues or problem that force departments like mine to take on more work and wear many hats. That being said a one to one project will be very challenging if nothing is done to expand our department. Can it be done , yes but other things can and will suffer.

Planning years in advance is essential

Lets go over some things you should consider when planning a project this size and type.

  • How will you pay for this project ( not just the first year but continue to provide devices and support for the future and beyond)?
  • Will your technology infrastructure handle this project for the next 3-5 yrs? (Servers , Network, Wireless, Internet Bandwidth, Webfilter, Firewall,etc)
  • What curriculum do you have and how can it be delivered electronically. (This can take time for teachers and administrators to develop.)
  • What mobile devices fit your curriculum delivery best.(iPad, Android, or Windows Tablet. Full Laptop, Netbook, etc)
  • How will you manage all of these devices on your network? (Installing software, updates and Mait, etc)
  • Are the devices you selected certified or recommended for use with online testing. (This is a big deal, and may require you to keep some physical computer labs)
  • How will you insure the devices , if they are damaged , lost , or stolen?
  • How much professional development (training) will be available for staff and even students?
  • How will your technology department handle this new workload efficiently, without effecting other work assigned to them?

All of the above are very important in this planning process. I will address this in the next series of post on this blog.

I will leave you with this question.

Can you afford to implement this project more than once? If you said no then we have alot of planning to do.


College courses for free, all you need is the time. Wow, I might have to look into this. Technology is changing everything. Looks like some higher ed colleges are giving this a try. Distance learning is beginning to be a perfect way to deliver content and coursework for education. Now with the CMS (course management software), and peer grading tools they are  talking about it looks like anyone can signup for these Ivy League classes and complete them. I am not sure how they are making money or if they need to , but this but its great for some of us that just want to learn and have this as an option. The article does say you cannot get credits for these courses but this is still a great opportunity for anyone. No more excuses about not being able to learn in this day and age. I’m going to see what is available myself.

Follow the link below for more information.